digital calendar

How To Clean Up Your Digital Calendar In Less Than 60 Minutes

Cindy
Cindy Vanhoff is an Organizing & Productivity Strategist.  She believes in being as efficient and effective with her time and space as she can be, so she has the time to do the things she loves with those she loves.  For over a decade and a half, Cindy has been sharing with others how they can make the most of their time and space, so they too can make more time for the things that matter.  

“My goal is no longer to get more done, but rather to have less to do.”

Francine Jay

 

Planning ahead and keeping organized is essential when it comes to managing your time. In this article, we’ll share some tips on how to clean up your digital calendar in less than an hour!
If you haven’t cleaned up your digital calendar in a while, it’s probably full of old, outdated events, calendars that were either created and/or subscribed to, and time blocks we have created but are no longer relevant to this time in our life.

Why clean up your digital calendar?

Your digital calendar is one of the most important tools you have to keep track of your life. Taking a few minutes to clean up your digital calendar can make a big difference in your productivity and peace of mind.
Here are a few key reasons why you should keep your digital calendar tidy:

1. You’ll be able to find information you need more easily.

When your calendar is crammed full of events, reminders, and notes, it can be tough to find what you’re looking for. If you take the time to clean it up and organize it, you’ll be able to quickly find the information you need without having to sift through everything else.

2. You’ll be less likely to forget important things.

If your calendar is a mess, it’s easy to overlook important events or deadlines. By keeping it clean and organized, you can make sure that nothing slips through the cracks.

3. You’ll feel more in control of your life.

A cluttered digital calendar can feel overwhelming and out of control. Taking some time to declutter and organize can help you feel like you’ve got a handle on things again.

4. You’ll be more productive overall.

When your life is organized, it’s easier to get things done and stay on top of your commitments. A clean digital calendar will help you use your time more efficiently

What steps should we take to clean up our digital calendar?

If you are using a tool like Google Calendar, Outlook, or iCal, set aside some time to go through the following items so you calendar is organized and up to date.
Here’s how to clean up your digital calendar in just a few minutes:

1. Go through your calendar and take a look at all recurring events. If you find events that are no longer applicable, delete them.

2. If there are any recurring meetings or appointments on your digital calendar, make sure the information is still up to date. If it isn’t, update it.
If the meetings or appointments are no longer relevant, delete them.
For example, if there is a meeting that you are always invited to, but you never go to, it’s time to request that you be removed from the invite.

3. Take a look at your upcoming events and make sure they’re all in the correct order. This will help you stay organized and ensure that nothing gets lost in the shuffle!

4. Take a look at the calendars you are subscribed to and are linked to your online calendar. Do you actually use them? Are they still active?
While cleaning up my online calendar, I discovered a few inactive calendars I had subscribed to. I deleted them, and my sidebar looks a lot better. 

5. What about the calendar you have created? Are they still being used? If not, be sure and delete them as well.
I create calendars and then time block those on the calendar. There were a few I could combine or no longer needed. Getting rid of those also cleaned up my sidebar.

A note about time blocks. 
If you find you have a time block you have ignored 3 times in a row, it’s really not serving you and it’s time to rethink that particular time block. Perhaps you could place it on a different day or different time. Or, maybe you don’t even need that time block anymore. 

In an upcoming blog post, we will talk about setting up our online calendars using time blocks.
If you are interested in learning more, be sure and subscribe to The Orgazine .

Set up a regular routine that allows you to keep your digital calendar clutter free.

 

I have a definite digital calendar routine.

  • Each week, I review the past week for what I have completed and what I haven’t. After I have done that, I take the time to schedule my week ahead on my digital calendar.
  • Each morning I look over my digital calendar to remind me what is up for the day.
  • At the end of the day, I review my digital calendar to see what I got done, as well as what I didn’t get done. I move what didn’t get done to my next available spot in the week and take a look at whatever days are ahead.
  • After that, it’s time make sure my desk is clear and then I shut down the computer for the night and enjoy my evening.

By taking some time to clean up your digital calendar on a regular basis, you can keep your schedule organized and free from clutter. This will save you time in the long run and help you stay on top of your commitments.
By committing to spending just a few minutes each day keeping your calendar clean and tidy, you’ll be amazed at how much more organized and productive you can be.

Give it a try!

Action Step(s)

1. Set aside 60 minutes max to clean up your digital calendar.
2. Set aside some time on your digital calendar for next week’s action step. It will be all about setting up your digital calendar.

 

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