7 Steps to An Organized Computer

The inability to find a document, a photo or a piece of music can be a frustration as well as a time waster.  When we set out to find something, it’s our plan to find that something in a matter of seconds. Unfortunately, this is not always the case. 

Setting up the computer properly can make things much easier to find.

1. Start with the broadest overall categories.  On my computer they are.

  • My Documents
  • Pictures
  • Music

2. Under My Documents, you are going to set up Main Folders and Sub Folders.  (you can do this by right clicking on the main folder and selecting New Folder, and then typing in what you want to call the new folder)

Main Folders and Sub Folders will look something like this.  (if you would like things to appear in an order other than alphabetical, put a number or character in front of the word)

Business

  • Admin
    • Financial
    • Legal
    • Marketing
  • Archive (to be used for files that are not being used at this time)
    • Remember to set up sub-folders in this category to match existing categories
  • Current Projects
    • Project 1
    •  Project 2

Personal

  • Archive (to be used for documents that are not being used at this time)
    • Remember to set up sub-folders in this category to match existing categories
  • Current Projects
    • Project 1
    • Project 2
  • Family
    • Member 1
    • Member 2
  • Household

3. Create Music Categories. Some examples may be

  • By artist
  • By genre
  • By mood

4.  Create Picture Categories

  • By person
    • Mom
    • Dad
    • Daughter
    • Son

    By event

    • Disneyland
    • Birthday
    • Vacation to Beach
    • By date (this will be the hardest to search by unless you are great with remembering dates)

5.  It’s time to do some deleting.

  • Delete unnecessary and outdated documents.
  • Delete photos of people you don’t know, blurry photos and duplicates.
  • Delete music that you no longer are interested in.

6.  Archive those documents that you still need but don’t use on a regular basis.  For example, past tax documents, bank statements, credit card statements, etc.

7.  Don’t forget the Desktop.  Clean it up!  Keep only things on here that you need quick access to.  For example, an icon that takes you to My Documents will be a quick way to get to your documents.  Do the same with Pictures and Music, and anything else you use on a regular basis.

Get started today.  Start with the new stuff.  Set up folders for the new documents you create, the new photos you take and the new music you download.  Then, set  aside some extra time to work on the old stuff that already resides on your computer.  

Cindy